There is a lot of events which comes in everyone’s life and it entails a lot of memories which becomes the part of life forever. If an event is established accurately and smoothly without any upset then it becomes a memorable event but if it involves some loopholes then it becomes a bad experience for life. In order to make the event successful, it demands a lot of efforts, patience, and concentration. Sometimes we hire professional people to make the event successful. Though it is a gigantic job but by giving diligence and due concentration every event can be made a successful.
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| Wedding Event Management |
Types of Event Management
Following are major types of events:
Family Events
- Weddings
- Wedding Anniversaries
- Birthdays
- Traveling
- Visit plans
Corporate Events
- Conferences
- Seminars
- Meetings
- Business Dinner
- Team Building Events
- Inauguration Ceremonies
- Trade Shows
- Official Traveling
- Product launching
- VIP events
- Award Ceremonies
- Board Meetings
Event Management Companies
Each event demands much more attention according to its importance and situation. A wedding ceremony is one of the most important events which entail huge expenses. There are many event management companies in Karachi, Lahore, Islamabad, Faisalabad, Peshawar and other big cities of Pakistan. And there are many other event planners/ organizers who specialize only in wedding and birthday parties and some others who deal in VIP events e.g. conferences, seminars etc. Party and function decorators can be found in every city and even in towns. Wedding planners and wedding flowers decorators are in high demand.
Wedding Planning and Management
However, many people still manage their parties/ events by themselves and if the event is timely managed/ well planned then both mental agony and expenses can be overcome. Now the question is how it is to be done.
Every event includes five major parts:
- Thinking
- Planning
- Execution
- Follow up
- Post-event evaluation
Think well about the event prior to its execution and make a team comprising potential members having a good sense of humor is a very essential part of every event. Make a detailed checklist of each step which is to be executed later and clearly defined the responsibilities to the team member. First, list down the invitees which are to be invited in the event while mentioning the number of persons against them. Think well at this stage because if any important person is escaped then it may create irritation at later. After listing down the invitees, segregate them event wise for example if a person is to be invited at Rasm-e-Hina and second is to be invited at Wedding and Waleema then it should be mentioned against them.
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Sr. No.
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Name
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Rasm-e-Hina
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Wedding
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Waleema
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1
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Abc
& family
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01
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02
|
02
|
|
2
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Xyz & family
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02
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02
|
02
|
|
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Total
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03
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04
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04
|
Importance of Event Management
It helps to manage the accommodation, catering and other arrangements because it gives the exact figure which is to be given to the third party for the arrangement of catering as catering is arranged on per head basis. After finalization of the invitees' list, the next phase is sending of cards, this is also very important because guests see the card and act upon accordingly. Once the list of invitees is prepared properly and the exact figure of guests is known then your half of the event becomes successful. However, only sending the cards is not enough to understand that our job has been accomplished. Strong follow up through telephone calls or confirmation of invitees personally helps to figure out the actual attendees. After the accomplishment of the event post-event evaluation should be carried out which can eliminate the mistakes/ errors to avoid mismanagement next time.
Author: Muhammad Ejaz
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